March 2022 Minutes
MINUTES OF THE DORRINGTON PARISH COUNCIL MEETING
Monday 7 March 2022
Present ; Cllrs Drury (Chair), Cllrs Newton, Hayes, Unwin and Carrington.
Cllrs Kendrick (LCC), Clarke (NKDC), Clegg (NKDC)
In Attendance: Gerald Garton, Clerk and Proper Officer.
Public Forum – one member of the public present.
County Cllr Kendrick spoke of: LCC budget and impact on Highway’s budget, extension of Lincoln bypass, children’s mental health, fire station visit, Cllr Drury asked about maintenance of Fen Road (agenda item 12),
NKDC Councillor Clarke spoke of: full council meeting, £4.95 increase in NKDC council tax for band D properties, climate change, Duke of Edinburgh garden on Carre St.
NKDC Councillor Clegg spoke of: local plan review and process for commenting, strategic planning committee, numbering of 1-4 Playgarth (agenda item 13)
1. Chairperson's welcome: 022/22: The Chairman welcomed everyone to the meeting. He suggested a minute silence for Ukrainian citizens in their current crisis.
2. Apologies and reasons for absence: 023/22: none
3. Declarations of interest in agenda items: 024/22: None
4. Notes of previous meeting held on 17 January 2022: 025/22: These were proposed by SU and seconded by TN that the notes be accepted as a true record. Signed by the Chairman.
5. Planning: 026/22: A planning application 20/0291/HOUS has been received for 107 Min St with a closing date for comments 25/3/2022. No comments.
6. Finance: 027/22: The Clerk circulated the reconciliation prior to the meeting
Since last meeting the following amounts have been paid:
Clerk’s expense £ 53.04
Rent £ 20.00
Bank charges £ 6.20
The Bank Balance is currently £16848.03
It was proposed by TN, seconded by HC the following accounts be paid.
Dorrington Chapel Rent £ 20.00
The PCC have submitted section 63 grant application for grass cutting of £550/600 which was considered, and it was proposed by TN and seconded by SU agreed to pay £550. Payment to be made after 1 April 2022.
The clerk has produced invoices for allotment rents, which have been delivered on today 07/03/22.
It has become apparent that the HSBC bank have changed our cheque account to a Charitable Account which attracts fees of £60 per year and £40p per cheque withdrawal. As a possible solution to avoid cheque charges would to open an on-line account. For this to happen each signatory (BD, TN and JH) of the account need to complete an on-line application. Following investigations into the services offered by Lloyds Bank which is free Community Account bank, it was agreed to move our account to Lloyds and begin the process for on-line banking.
Action: Signatories to complete bank request documents on-line to move account to on-line bank at Lloyds bank.. Clerk to make agreed payment to Dorrington PCC
7. Regeneration of play areas: 028/22: – Playground equipment monthly inspection has been carried out by TN.
Malc Firth Landscaping had informed the council that the cost of grass cutting would increase by 5%. It was agreed to accept this quote.
The glass front to the Tom’s garden sign has been broken and figurine missing BD will replace it with Perspex front and a new figurine.
8. Co-option of new parish councillors: 029/22: – A vacancy for a parish councillor still exists. The vacancy has been advertised on Dorrington Facebook page. Sam Owen has asked to be considered.
Action: Add appointment to next agenda.
9. Completion of electoral register 030/22: - The clerk required the preferred electoral register forms BD, TN, JH and SU. Clerk to get required form from NKDC.
10. Quote for cutting grass Village Green and |Dixon Avenue splays 031/22: A quote has been received from Malc Firth for £12 + VAT. It was agreed to accept this quote.
Action: Clerk to contract contractor to accept quote
11. Queen’s Jubilee Celebrations 032/22: A community group have asked permission to hold an event on the Playgarth. A license for alcohol sales is being obtained and a risk assessment will be undertaken. The parish council agreed the use of the Playgarth for this event.
12. Maintenance of Highway on Fen Road 033/22: Discussed with Cllr Rob Kendrick who will obtain views from Highways Department.
13. Nos 1-4 Playgarth Street Signs: 034/21: – The clerk had asked NKDC to considered erecting a street sign at both ends of this block of 4 houses for the benefit of emergency services. Although the council said they would investigate nothing has been heard. In the interim the clerk has asked our NKDC councillors for their help in resolving. In response NKDC don’t think additional signage is necessary although they will look relocating sign.
14. Odour from Chicken Farm: 035/22: – Update, review at next meeting.
15. Notice board 036/22: - TN is in the progress of making a metal one to fit to the existing metal legs.
16. Correspondence: 037/22: The following correspondence has been circulated to the councillors prior to the meeting: NKDC Parliamentary Boundary review and LALC Training Scheme.
17. Items for next agenda: 038/22: Main Street sign at B1188 missing, 37 Main St hedge., increase in dog fouling of pavements.
18. To resolve to move into confidential session: 039/22: One item
19. Date and time of next meeting: 040/22: 16 May 2022 which will be Annual Parish Council Meeting and Annual Meeting of the Parish.
9.00 hrs. There being no further business the Chairman declared the meeting closed.