June 2023 Minutes
MINUTES OF THE DORRINGTON PARISH COUNCIL MEETING
Monday 5 June 2023
Present ; Cllrs Drury (Chair), Cllrs Hayes, Newton and Darby
Cllr Bailey (NKDC)
In Attendance: Gerald Garton, Clerk and Proper Officer.
Public Forum – Two member of the public present. Stan Unwin expressed an interest in being co-opted to the parish council. This will be added to the next meeting’s agenda.
Cllr Bailey introduced herself and explained her contact details. Her email address is cllr_Amelia_Bailey@n-kesteven.gov.uk or via the clerk of this council.
It was noted that the footpaths have been resurfaced but weeds are already penetrating the tarmac.
1. Chairperson's welcome: 009/23 The Chairman welcomed everyone to the meeting.
2. Apologies and reasons for absence: 010/23: None
3. Declarations of interest in agenda items: 011/23: None.
4. Notes of previous meeting held on 6 March 2023: 012/23: These were proposed by TN and seconded by PD that the notes be accepted as a true record. Signed by the Chairman.
5. Planning: 013/23: 23/0492/VARCON rear of 24-34 Main Street. The application was discussed with Cllr Bailey, who informed the meeting of progress to date.
6. Agree and sign Annual Governance Statement: 014/23: This was duly done
7. Agree and sign Accounting Statement: 015/23: This was duly done
8. Agree and sign Certificate of Exemption :016/23: This was duly done
9. Agree and sign end of year accounts: 017/23: This was duly done
10. Finance: 018/23: The Clerk had circulated the reconciliation prior to the meeting
Since last meeting the following amounts have been paid:
Clerk’s expenses £ 100.77
Clerk’s salary £ 362.78
Bank charges £ 19.00
HMRC £ 90.60
Hall rental £ 25.00
NKDC £ 145.20
Payroll provider £ 73.92
Information Commissioner £ 40.00
Dorrington PCC £ 600.00
Grass cutting £ 220.50
Since last meeting the following amounts have been received:
Precept £ 6700.00
Allotment rents £ 40.00
Interest £ 32.77
The Bank Balance is currently £21906.49 after unpresented cheques cleared.
The mandate adding the clerk GP Garton has been successful. The next step is to achieve on-line banking which is in the progress. Telephone banking update for primary user will also be submitted to HSBC
It was agreed that following accounts be paid.
Hall rental £ 25.00
MalcFirth £238.14
MalcFirth £238.14
11. Regeneration of play areas: 019/23: – Playground equipment monthly inspection has been carried out by TN.
Story corner: Awaiting trees from tree surgeon who is due 12 June.
Play tunnel. The proposed plan is to make a tunnel and place a slide onto the resulting mound.
Action: PA to enquire from RoSPA about pipe diameters and construction and clerk to contact Dyson re donation of surplus pipe.
12. Parish Council vacancies: 020/23: There are currently 3 vacancies which we can fill by co-option which we will endeavour to do. Notices have been put on notice boards and on web site. Darrell Jeram expressed an interest in being co-opted. JH recommended Phillip Bell and she would contact him accordingly.
13. Appointment od parish council representative on Dorrington Welfare Charity: 021/23: It was agreed JH to undertake this duty on behalf of the parish council. Clerk to inform committee member secretary.
14. Bus Shelter on Lincoln side of B1188: 022/23- Following request from a resident. There were questions regarding planning permission, hard standing, utility services and ownership of the land.
Action: Clerk to contact Rob Kendrick to ascertain highways opinion.
15. Review of finance policy: 023/23: This is outstanding and will be done when on-line banking arrangements complete.
16. Laptop replacement: 024/23: The current laptop is becoming unusable and a reconditioned replacement from Inkandtoner is in the region of £600. Clerk to find cost of new replacement.
17. Correspondence: 025/23: None
18. Items for next agenda: 026/23: Co-option of parish councillors. Village hall
19. To resolve to move into confidential session: 027/23: None
20. Confidential notes 028/23: None
21. Date and time of next meeting: 029/32: Next full meeting 7 August 2023
There being no further business the Chairman declared the meeting closed at 21.00.