August 2023 minutes
Monday 7 August 2023
Present ; Cllrs Drury (Chair), Cllrs Hayes, Newton and Darby
In Attendance: Gerald Garton, Clerk and Proper Officer.
Public Forum – Four member of the public present.
1. Chairperson's welcome: 030/23 The Chairman welcomed everyone to the meeting.
2. Apologies and reasons for absence: 031/23: Cllr Bailey and Kendrick sent their apologies.
3. Declarations of interest in agenda items: 032/23: None.
4. Notes of previous meeting held on 5 June 2023: 033/23: These were proposed by TN and seconded by JH that the notes be accepted as a true record. Signed by the Chairman.
5. Planning: 034/23: 23/0492/VARCON rear of 24-34 Main Street decision notice. 23/0683/HOUS – 38 Main St closing date 8.8.23. 23/0893/PNH 106 Main Street prior notification.
6. Finance: 035/23: The Clerk had circulated the reconciliation prior to the meeting
Since last meeting the following amounts have been paid:
Insurance £ 434.16
Clerk’s salary £ 362.78
Bank charges £ 12.56
HMRC £ 90.60
Hall rental £ 50.00
Tree surgeon £ 2280.00
Defibrillator annual fee £ 162.00
Grass cutting £ 476.28
Since last meeting the following amounts have been received:
Infrastructure grant £ 637.56
HMRC VAT refund £ 408.35
Interest £ 40.67
The Bank Balance is currently £19558.85 after unpresented cheques cleared.
On-line banking is in the progress.
It was agreed that following accounts be paid.
Hall rental £ 25.00
MalcFirth £238.14
Clerk’s expenses £ 134.39
Internal audit honorarium £ 25.00
The external audit has been completed.
7. Regeneration of play areas: 036/23: – Playground equipment monthly inspection has been carried out by TN.
Remaking of goal posts in progress
Story corner seating in hand.
Play tunnel. The proposed plan is to make a tunnel and place a slide onto the resulting mound. Response from Dyson’s was that they had no surplus drain pipe.Awaiting response from RoSPA regarding preferred dimensions and material
Action: PD to discuss with Play Safety.
8. Parish Council vacancies: 037/23: There are currently 3 vacancies which we can fill by co-option which we will endeavour to do. Notices have been put on notice boards and on web site. Darrell Jeram expressed an interest in being co-opted. JH recommended Phillip Bell and she would contact him accordingly. It was unanimously agreed to co-opt Stanley Unwin, Philip Bell, and Darren Jeram.
All documents completed and handed to clerk.
Action: Clerk to forward copies to Electoral Services, NKDC.
9. Finance Policy: 038/24; Clerk had circulated draft document. After discussion, this was adopted.
10. Bus Shelter on Lincoln side of B1188: 039/23- Awaiting response from LCC. Cllr Kendrick has been contacted by clerk.
11. Village Hall Meeting room: 040/23: Thought a viable amenity for the village, but at present there are financial restrictions. Should the position change it will be considered again.
12. Correspondence: 041/23: None
13. Items for next agenda: 042/23: Ducks on highway. Newsletter.
14. To resolve to move into confidential session: 043/23: None
15. Confidential notes 044/23: None
16. Date and time of next meeting: 045/32: Next full meeting 2 October 2023
There being no further business the Chairman declared the meeting closed at 20.20..